Bean Keeper Pro Documentation
Learn about our features and how double-entry bookkeeping works.
Overview
Bean Keeper Pro is a complete accounting solution designed specifically for small businesses. We use professional double-entry bookkeeping to help you maintain accurate financial records.
Professional Accounting
Complete double-entry bookkeeping system
Payroll Management
Process payroll with automatic tax calculations
Financial Reports
Income statements, balance sheets, and more
Secure & Private
Your own isolated database with daily backups
Double-Entry Bookkeeping Basics
Double-entry bookkeeping is the standard method used by professional accountants. Every transaction affects at least two accounts, with debits always equaling credits.
The Basic Rule
For every transaction: Debits = Credits
Account Types
| Account Type | Debit | Credit |
|---|---|---|
| Assets | Increase ↑ | Decrease ↓ |
| Liabilities | Decrease ↓ | Increase ↑ |
| Equity | Decrease ↓ | Increase ↑ |
| Revenue | Decrease ↓ | Increase ↑ |
| Expenses | Increase ↑ | Decrease ↓ |
Example: Recording a Sale
Scenario: You sold products for $1,000 cash.
Debit: Cash (Asset) ............ $1,000
Credit: Sales Revenue .......... $1,000
Example: Recording an Expense
Scenario: You paid $500 for office rent.
Debit: Rent Expense ............ $500
Credit: Cash (Asset) ........... $500
Want to learn more? Sign up for a free trial to access our complete documentation with detailed tutorials and scenarios.
Features
Chart of Accounts
Complete chart of accounts with assets, liabilities, equity, revenue, and expenses. Customize to fit your business needs.
Transaction Recording
Record all financial transactions with proper debits and credits. The system ensures your books stay balanced.
Invoice Management
Create professional invoices, send them via email, and track payments. Automatic journal entries when invoices are paid.
Employee & Payroll
Manage employees, process payroll, and calculate tax withholdings. Generate W-2 and other tax forms.
Financial Reports
Income Statement, Balance Sheet, Cash Flow Statement, Trial Balance, and General Ledger reports.
Shares & Dividends
For corporations: track share issuances, transfers, buybacks, and dividend payments.
Tax Forms
Generate Form W-2, W-3, and Form 941 automatically from your payroll data.
Daily Backups
Your data is automatically backed up daily. Each business has its own isolated, secure database.
Frequently Asked Questions
How much does Bean Keeper Pro cost?
Bean Keeper Pro is $12.50/month after a 60-day free trial. No credit card required to start. All features are included.
Do I need accounting experience?
Basic understanding helps, but our documentation includes tutorials on double-entry bookkeeping. The software guides you through proper transaction recording.
Is my data secure?
Yes! Each business has its own isolated database. Your data is encrypted and backed up daily. We never share your data with third parties.
Can I add multiple users?
Yes, you can add unlimited users with different roles (Admin, Accountant, Employee) to control access levels.
What tax forms can I generate?
Bean Keeper Pro generates Form W-2 (for employees), Form W-3 (transmittal), and Form 941 (quarterly payroll tax return).
Can I cancel anytime?
Yes, you can cancel your subscription at any time. Your data remains accessible until the end of your billing period.
Ready to Get Started?
Try Bean Keeper Pro free for 60 days. No credit card required.